Mended Reeds shall operate in an open and
transparent manner in accordance with applicable legal requirements
and use assets exclusively and effectively to serve clients.
Therefore, the Board of Trustees is committed to the following
- The public shall have access to clear, timely, accurate
information, regarding programs, activities, service recipients
(within HIPAA guidelines), and finances.
- Actions taken by the Board shall be solely for the best
interests Mended Reeds and its stakeholders.
- The agency shall promote the education of its governing body
and staff regarding ethical practice and set expectations for
operating in an open, transparent manner.
- The Agency shall maintain an open line of communication with
all stakeholders and the public.
If you have any
questions or comments concerning Mended Reeds and their comment to
operating in an open and transparent manner, feel free to contact
our Office Manager at 740-532-6220, or send a message to
All contacts will be treated with confidentiality.
CONFLICT OF INTEREST POLICY
Mended Reeds, as a nonprofit, tax-exempt
organization depends on charitable contributions from the public.
Maintenance of its tax-exempt status is important both for its
continued financial stability and for the receipt of contributions
and public support. Therefore, the IRS as well as state corporate
and tax officials, view the operations of Mended Reeds as a public
trust which is subject to scrutiny by and accountability to such
governmental authorities as well as to members of the public.
The board, officers, and management
employees embrace the fiduciary duties which carries with it a broad
and unbending duty of loyalty and fidelity. The board, officers, and
management employees have the responsibility of administering all
affairs honestly and prudently, and of exercising their best care,
skill, and judgment for the sole benefit of the organization. Those
persons shall exercise the utmost good faith in all transactions
involved in their duties, and they shall not use their positions
with Mended Reeds or knowledge gained for their personal benefit.
The interests of the organization are the first priority in all
decisions and actions.
Conflicts of interest may arise in the
relations of directors and management employees with any of the
following third parties:
- Persons and firms supplying goods and services to Mended
- Persons and firms from whom Mended Reeds leases property and
- Persons and firms with whom Mended Reeds is dealing or
planning to deal in connection with the gift, purchase or sale
of real estate, securities, or other property.
- Competing or affinity organizations.
- Donors and others supporting Mended Reeds.
- Agencies, organizations, and associations which affect the
operations of Mended Reeds.
- Family members, friends, and other employees.
Furthermore, conflicting interest might
- Owning stock or holding debt or other proprietary interests
in any third party dealing with Mended Reeds.
- Holding office, serving on the board, participating in
management, or being otherwise employed (or formerly employed)
in any third party dealing with Mended Reeds.
- Receiving remuneration for services with respect to
individual transactions involving Mended Reeds.
- Using Mended Reeds’ time, personnel, equipment, supplies, or
good will for other than Mended Reeds approved activities,
programs, and purposes, except that minor, reasonable use is
allowable at the discretion of the Executive Director or the
- Receiving personal gifts or loans from third parties dealing
with Mended Reeds. Receipt of any gift is disapproved except
gifts of nominal value which could not be refused without
discourtesy. No personal gift of money should ever be accepted.
The previous list of examples described
above does not mean necessarily that a conflict exists, or that the
conflict, if it exists, is material enough to be of practical
importance, or if material that upon full disclosure of all relevant
facts and circumstances that it is necessarily adverse to the
interests of Mended Reeds. However, it is the policy of the board
that the existence of any of the interests described shall be
disclosed before any transaction is consummated. It shall be the
continuing responsibility of board, officers, and management
employees to scrutinize their transactions and outside business
interests and relationships for potential conflicts and to
immediately make such disclosures.
Disclosure should be made according to
Mended Reeds standards. Transactions with related parties may be
undertaken only if all of the following are observed:
- A material transaction is fully disclosed in the audited
financial statements of the organization;
- The related party is excluded from the discussion and
approval of such transaction;
- A competitive bid or comparable valuation exists; and
- The organization's board has acted upon and demonstrated
that the transaction is in the best interest of the
Disclosure in the organization should be
made to the chief executive (or if she or he is the one with the
conflict, then to the board chair), who shall determine whether a
conflict exists and is material, and if the matters are material,
bring them to the attention of the board chair.
Disclosure involving directors should be
made to the board chair, who shall bring these matters, if material
to the board. The board shall determine whether a conflict exists
and is material, and in the presence of an existing material
conflict, whether the contemplated transaction may be authorized as
just, fair, and reasonable to Mended Reeds. The decision of the
board on these matters will rest in their sole discretion, and their
concern must be the welfare of Mended Reeds and the advancement of
Mended Reeds is committed to equal opportunity for all persons
without regard to sex, age, race, color, religion, creed, national
origin, marital status, disability or sexual orientation. It is the
policy of Mended Reeds to comply with all federal, state and local
laws and regulations regarding equal opportunity. In keeping with
that policy, Mended Reeds is committed to maintaining a work
environment that is free of unlawful discrimination and harassment.
Accordingly, Mended Reeds will not tolerate unlawful discrimination
against or harassment of any of our employees or others present at
our facilities by anyone, including any supervisor, co-worker,
vendor, member, or customer of Mended Reeds.
PO Box 108
Ironton, OH 45638